Students select their own field education placements and use the field education online form system to register the placement with the Office of Ministry Studies (OMS). The field education program deadlines and forms are designed to support and give structure to your learning experience.
Each stage of a field education placement requires that online forms are completed in full by the published deadlines, including student and supervisor electronic signatures. The system sends an email to the student and supervisor upon each submission, prompting the supervisor’s electronic signature.
Each submission is reviewed and approved by the Director of Field Education in the Office of Ministry Studies. Our office will be in touch with you if we should need more information or have clarifying questions.
BTI students borrowing an HDS site must contact the Office of Ministry Studies prior to submission of forms to coordinate fully with HDS on the placement. For details on borrowing a HDS site, please visit the BTI Placements page.
Submitting field education forms
Use the field education placement guides below to access the online forms and gather the necessary information.
Be sure to have all the information you need before you begin. The system will not save your work while in process. If the system idles too long, the information will not be properly submitted to OMS.
- Placement Contract Guide (includes Federal Work Study Affidavit)
- Learning Agreement Guide
- Mid-Year Evaluation Guide (not required for summer placements)
- Final Evaluation Form
If a student is unable to submit forms using the online system, they should contact the assistant director of field education regarding the submission of paper copies.
If a deadline cannot be met due to unforeseeable circumstances, the student must complete and file an Extension Request form with the Office of Ministry Studies no later than two days before the deadline. If an extension is granted, the negotiated due date must be met.
Student-initiated field education applications
There are two types of applications for student-initiated field education: domestic placement and international placement. Applications should be submitted in duplicate, hard copy after the student has met with one of the deans of ministry studies or the assistant director of field education.
- Student-Initiated Application for a domestic site
- Student-Initiated International Placement Application
New site accreditation application
The following applications for new sites and supervisors should be submitted to the Office of Ministry Studies no later than June 15 for the following academic year. Please note that interested supervisors must be full time in their current role for a minimum of one year before submitting an application for supervisor certification.