Midyear Evaluation

Evaluation is a critical part of capturing and interpreting the learning that has been part of the field education experience. Students and supervisors complete final evaluations for all placements as well as additional midyear evaluations for academic, year-long placements. Supervisors and students discuss completed evaluations in-person before the student submits copies online to the Office of Ministry Studies.

Midyear evaluation guidelines: Goal revision

(Academic year placements only)

At midyear, students and supervisors review the Learning Agreement created at the beginning of the placement. Together they assess the progress made in the completion of the negotiated learning goals. In the written evaluation, students and supervisors each indicate the ways in which actual experiences have contributed to the learning goals and Arts of Ministry that were identified at the beginning of the year. In these reflections please include:

  • an assessment of the growth toward ministry vocation and identity,
  • the student’s relationship with authority (own and others),
  • the ways in which the student’s ministry is received, and
  • the ways in which experiences with others at the field education site have been helpful or unhelpful to the student’s learning
  • any revisions to the Learning Agreement which now seem appropriate (describe in detail)
  • the issues which are being raised in supervision and theological reflection
  • describe the content of some of the discussions which have occurred during supervisory theological reflection sessions
  • an assessment of the methods being used to raise issues, the structure of important discussions, and any changes being made in the next term
  • a description of the role the relationship between student and supervisor has played in the supervisory and reflection process


For academic year placements, students and supervisors:

  • prepare separate written reflections on the field education experience to that point, including how they have built an effective learning partnership and how they want to improve the partnership so that better learning can occur (typically 2–3 pages each)
  • exchange, review and discuss the evaluations in person
  • make their revisions independently, meet and exchange the drafts once more
  • make any negotiated revisions to the original learning agreement and prepare a plan for learning for the second semester.

The student and supervisor will indicate any changes to the Learning Agreement in the written portion of the midyear evaluation. Changes may include adjustments to Arts of Ministry.

Completing the midyear evaluation

  1. Students and supervisors meet in person to discuss their reflections and review their separate draft evaluations. They make any necessary revisions until final versions are agreed upon.
  2. Students upload the mutually agreed upon versions of the student’s self-evaluation and the supervisor’s evaluation and submit the completed midyear evaluation.
  3. Students save a copy of the evaluation at the time of submission.

Please note: the midyear evaluation is not required for summer field education placements.

HDS Voices


Growing up in a family with limited financial means, I was the first person to attend college. Of all my academic experiences, my HDS experience was the single most influential, developmental phase in my life; it led me to my career as an educator. But my story would not have been possible without financial aid from HDS, as it meant that my family’s financial situation did not determine my destiny.
Julia Whitcavitch-Devoy, MTS ’94; member of HDS Alumni/ae and Leadership Councils; Professor in Developmental Psychology, Boston College

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